Board Meeting Minutes
December 3, 2019
7pm – 8:15pm
Present: Absent:
Shaun Dralle, President Andy Breeden, Baseball Commissioner
Amy Schramski, Vice President
Jeff Calvin, Treasurer
Jim Kubinski, Secretary
Dave Smith, Softball Commissioner
Brandon Anderson, Operations
Tim Fitch, Marketing/Fundraising Coordinator
1. Jeff Calvin, Treasurer, update
- Sound cash position
- Field Mix delivered
2. Shaun Dralle, President, Indoor Facility update
- Machine pitch balls ordered
- Good number of machine pitch balls donated
- Uniform supplies staged in downstairs office
- Initial safety concerns (fencing, etc.) addressed, completed or in process, by Brandon
3. Board Discussion of Indoor Facility
- Board agrees no children allowed in upstairs area (loft)
- Signage needs to be created and posted
- Jim Kubinski asked that a liability release / waiver form be signed by all players & coaches using
Indoor Facility. Amy Schramski offered to pursue completion of this policy.
- Board agrees rules for Indoor Facility be posted (Amy offers to complete & asks Board members to e-mail her with any rules suggestions
- Tim Fitch volunteers to assist Coach Dan Foster installing cage netting
- Tim pricing ceiling net options
4. Baseball Announces Winter Workout Schedule
- Andy Breden sent out invitation / info to Harris families
- Shawn asks coaches to participate, potentially in a rotating, minimum 3 sessions
Continued…
(2)
5. Board Establishes / Re-Institutes Softball Winter Workout Program
- Dave Smith to oversee
- Shawn asks that coaches to participate, potentially in a rotating, minimum 3 sessions
- Begins in mid-January (into March…10-12 weeks discussed)
- Tuesday evenings at Indoor Facility
- $50 fee covers the 10-12 weeks (priced as new / developing program)
6. 2020 Baseball/Softball Registrations are now LIVE!
- Amy confirms
7. Shawn revisits sub-Commissioner concept
- Board comfortable with current composition
8. Harris Heat Softball Tournament
- July 30th through August 2nd
- 10U and Up entry of $300
- 8U entry of $150
9. Harris Storm Baseball Tournament
- Tentative date May 1st through May 3rd (needs Andy’s confirmation)
- Jim suggests eliminating “Invitational” from naming and promoting open event
10. 2020 OPENING DAY
- Discussion of either May 2nd or May 9th (to be finalized at January meeting)
- Amy needs minimum 4 weeks lead time from team formation for uniform process
- Jim suggests May 2nd Opening with Tryouts week of March 23rd – 27th
No Votes Required
Board Meeting Minutes
November 5, 2019
7pm – 9pm
Present:
Shaun Dralle, President
Amy Schramski, Vice President
Jeff Calvin, Treasurer
Jim Kubinski, Secretary
Andy Breeden, Baseball Commissioner
Dave Smith, Softball Commissioner
Brandon Anderson, Operations
Tim Fitch, Marketing/Fundraising Coordinator
Absent: None
1. Jeff Calvin, Treasurer, updated on sound cash position
2. Shaun Dralle, President, Asked Baseball and Softball to consider employing sub-Commissioners
- Could assist with various responsibilities (Example: Practice & Game Scheduling, Tryouts, etc.)
- Would build experience/foundation for those interested in future Board service
- Concept also suggested by Jim Kubinski in June/July correspondence with Board
- If no sub-Commissioners, are Harris coaches next alternative?
- Conversation Tabled for Future Discussion
3. Baseball / Softball Travel Discussion
- Baseball continuing to develop All Star program w/ increased Travel emphasis possible in 2021
4. Harris Indoor Facility Discussion
- Shaun shared his preference for a year round facility (short term leasing plan / long term build)
- Leasing possibilities debated for both 6 and 12 month leases
- Leasing commitment discussed for both Harris Rec. and Harris Travel teams
VOTE: 8-0
in favor of: 6 mo. Initial Lease / Travel Teams $1250 per / Rec. maximum $4,000 commitment
- Discussion of sponsorship / naming rights to offset costs…supported and tabled
- Jim Kubinski asked for future discussion of establishing permanent, Harris owned facility
Continued…
(2)
5. Rates for 2020 discussed
VOTE: 8-0
in favor of: No Change in Fees (2020 remains the same as 2019)
4U $65
Tee & 6U $90
All Others $120
Family Discount $30
No “Early Bird” Discount
6. Tournament Dates
Backyard Bash April 24-26
Backyard Bash II May 22-24
Harris Heat TBA
Harris Storm Invitational* TBA
*Potential name change to “Open” tournament
